Senior Assessment Officer (Team Leader)

FUNCTIONS

The Senior Assessment Officer shall be responsible for:

• Leading and supporting the REACH team, in coordination with the Country Coordinator, GIS-Database Specialist, and Field Manager to develop and implement the:
  • Multi-Sector Needs Assessments (MSNA), conducted annually in government and non-government controlled areasin summer/fall 2021
  • Humanitarian situation monitoring (HSM) assessment, the third (and last) of which will be conducted in summer 2021
  • Household economic resilience assessment (HERA), conducted in winter 2021.

• The development and implementation of these assessments include responsibilities to:
  • Develop data collection tools for surveys, key informant interviews, focus group discussions based on established research designs
  • Conduct analysis of secondary date and primary data collected during the assessments
  • Manage relationships with NGOs and partners in terms of contract management, regular correspondence and monitoring of activities
  • Mange relations with representatives of local authorities in terms of presenting of findings and cooperation
  • Ensure adequate storage and filing of all assessment related documents
  • Conduct training of enumerators on data collection process and tools
  • Manage tasks related to logistics, financial, administration and HR processes directly related to the REACH projects and liaise accordingly with the relevant IMPACT HQ and/or ACTED Ukraine support department.
  • Any additional tasks as required

REACH HR MANAGEMENT

Objective 3.1: Staff Management

The SAO is responsible for management of 2-3 project staff. S/he is expected to guide and direct REACH staff and prepare and follow up work plans with each staff member that directly reports to him/her.

A key responsibility of the SAO will be to support REACH Assessment Officers to design assessment, dissemination and information management capacity building approaches and implementation plans. This will be done in close coordination with the GIS/Data, Field teams and FLATs team. The SAO will ensure that the methodological approach for these activities takes into account existing data, consultations with local stakeholders and best practice, as well as IMPACT Initiatives standards, donor requirements and/or project partner needs. This will specifically include ensuring that Assessment Officers use and understand of common assessment methodologies, the process for designing of data collection tools (household surveys, focus groups, and more), and standards for analysis assessment data. It will also involve guiding Assessment Officer in the production of factsheets, reports, and other data visualizations.

This may also involve line management of GIS and Database Officer, with support from the GIS/Database Manager on technical issues. As line manager, the SAO will be responsible from responding to HR queries, developing workplans, conducting appraisal and ensuring professional development opportunities for staff under their supervision.

The SAO may be required to take the lead in the recruitment of other assessment staff in coordination with the HR Department(s) and Country Coordinator. This will include the preparation of ToRs, observation of recruitment procedures by planning recruitment needs in advance, and interviews. The Senior Assessment Officer will ensure that all field teams are comprehensively briefed on the objective, expected outputs and that the overall implementation strategy of any given activity is clearly understood.

Objective 3.2: Internal Capacity Development

The Senior Assessment Officer is responsible, in coordination with the Country Coordinator, for the development and implementation of capacity training plans for REACH assessments and field team members. He/ she is responsible for setting clear and personalised development goals, and designing training and mentorship plans to assist team members in professional development.

REPORTING

Objective 2.1: Assessment Reporting

The Senior Assessment Officer will be responsible for overseeing the consolidation of analysis and conclusions from assessments into contractual outputs (such as factsheets, reports, presentations and briefs using standard formats) and semi-regular communications pieces. Specifically, s/he will assist in guiding the Assessment Officers under their supervision on the analysis and interpretation of data; data visualisation and presentation; and, outlining and drafting sections for reports and factsheets. They will additionally lead on identifying key findings and drafting the executive summary, and will ultimately be responsible for accurate reporting of findings based on defined information needs. In their work, s/he will safeguard the confidentiality and protection of collected information. S/he will ensure that assessment reports add to knowledge with the identifies field interest.

Objective 2.2: Programmatic Reporting

The Senior Assessment Officer is responsible for the timely and accurate preparation of narrative and financial reports related to REACH activities in country through close liaison with the Grant Management and Finance departments. The Senior Assessment Officer is responsible for following the designated timeline of grants management reports to be submitted to project partners and donors. S/he must ensure the writing of timely and accurate monthly/ quarterly reports.

REPRESENTATION and EXTERNAL ENGAGEMENT

Objective 4.1: External Coordination

Representation of REACH in interactions with humanitarian agencies in the cluster working groups including the IMWG, ICCG, and other sectoral working groups and any other relevant humanitarian coordination and technical working groups. The Senior Assessment Officer will follow up on technical issues identified in meetings. This specifically will include liaising with external partners and wide dissemination of the research findings to ensure their engagement in the assessment process and buy-in of the assessment findings.

The Senior Assessment Officer may further represent REACH vis-a-vis current and potential donors and communicate relevant information to the IMPACT Country Coordinator. More generally, the Senior Assessment Officer is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of IMPACT’s, ethics, values and stand-point with regard to other actors.

ACCOUNTABILITY TO COMMUNITIES AND BENEFICIARIES

The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every IMPACT staff member.

REQUIREMENTS 

Education 

• University level education in social sciences, political sciences, research or relevant field

REQUIREMENTS 

• At least 4 years of relevant working experience in applied research / information management; 
• Excellent academic qualifications, in relevant discipline; 
• Excellent research design and analytical skills; 
• Experience working in local governance issues or decentralization an asset; 
• Excellent communication and drafting skills for effective reporting; 
• Excellent interpersonal and team management skills; 
• Ability to operate in a cross-cultural environment requiring flexibility; 
• Ability to operate in a complex and challenging security environment; 
• Familiarity with the aid system, and understanding of donor and governmental requirements; 
• Prior knowledge of the region an asset; 
• Fluency in English and Polish required, competency in Ukrainian and Russian an asset; 
• Ability to operation Microsoft Word, Excel and Project Management Software; 
• Ability to work independently. 

Additional capacities  

• Proactive and problem solving personality 
• High attention to detail 
• Ability to manage and prioritise conflicting priorities 
• Motivation and ability to independently grow professional capacities through self-training 
• Willingness to learn about geographic information systems

WHAT WE OFFER

• Work in an experienced, international organization
• A chance to be part of the emergency response in the Ukrainian crisis
• A chance to begin a career in the humanitarian sector
• A competitive salary: 10,734.00 PLN gross (flexible upon experience)
• A possibility to work remotely 2 days per week
• A six-month employment contract with a possibility of extension